PIFRA Guide 2025 on Vendor Information

Vendors play a key role in the government infrastructure development and the supply chain management. Good relations between the government and the vendors play a vital role in the progress of the projects and the performance of the government. In order to keep a transparent and effective vendor management system, the PIFRA and AGPR have been integrated with a centralized database of the vendor information system.

About Vendor Information

PIFRA has integrated a Vendor Information module in its centralized web portal system, which contains a complete database of registered and approved vendors, including suppliers, contractors, and service providers. DDOs and authorized government officials can access the vendor information module after logging into the PIFRA system. They can search for a particular supplier, vendor, or business by applying various filter options available in the system.

Information of the vendor against the “Vendor Number” contains complete information about that particular vendor, including registration, business name, business type, previous contracts history, payments, and projects history of the vendor, tax information, business profile, and other details. Information about the vendor helps government officials select the right vendor for the right project, keeping in view the vendor’s expertise, track record, and the other details visible in the vendor information section. Moreover, the payment disbursements can be tracked in real-time for the vendors working on ongoing government projects.

Significance of PIFRA Vendor Number

In the PIFRA system, a ‘Vendor Number’ is a unique ID assigned to each registered vendor individually. PIFRA-registered vendors are contractors, businesses, suppliers, and service providers whose business data and information are available in the PIFRA system database, and all of them are assigned a unique identifier called the Vendor Number.

Complete information about a supplier, contractor, or service provider can be verified by just searching against the vendor number in the PIFRA web portal. This facility helps government officials in the selection and scrutinizing of the vendors and suppliers intending to work with the government. The vendor number also simplifies the process of payment tracking and disbursement to specific vendors.

Salient Features of Vendor Number

The PIFRA Vendor Number offers many features and benefits for both vendors and the government, covering all steps from vendor selection to project completion and payment disbursement. Some key aspects of the Vendor Number are mentioned below:

• Accurate updated Information
• Legality check of the vendor
• Track Record check of the vendor
• Payments History 
• Online Real-time Bill Tracking
• Smooth Transactions
• Fast, convenient, and Hassle-free payment approval system
• Centralized Record Keeping
• Record information security
• Easy Traceability and Auditing
• Transparent selection and payment mechanism

Vendor Information Categories

Multiple types of Information are categorized in the PIFRA system. Categorization of the information simplifies the Information of the vendor collection mechanism for government officials so that they can get the exact required type of vendor info in the minimum time and effort. The following are the different types of vendor information:

General Information of the Vendor

This includes the basic profile of the vendor, containing the data on the following information:

• Vendor Number
• Vendor Name
• Person to Contact
• Address
• Phone Number
• E-mail address
• Website address

Accountancy and Financial Information

This type of information contains financial data of the vendor, including the payments and transactions to the vendor. These mainly include:

• Vendor’s NTN (Income Tax Number)
• STRN (Sales Tax Registration Number)
• Payments History
• Contract Terms
• Payment Terms and Agreement
• Credit Limit

Contract Related Information

Contractual information relates to the contracts between the government department and the vendor and their payment terms and agreements. Such information includes:

• Contract Details
• Pricing Breakdown
• Timelines for products or project delivery
• SLAs (Service Level Agreements)
• Information on RFQ/RFP

Significance of Vendor Info Accuracy

This is very important to have accurate and up-to-date information to smoothly run the supply chain and logistics of government projects. Centralized and accurately updated record keeping of the Vendors’ information in the PIFR database has a great impact on public projects. Its significance includes:

• On-time project and product delivery
• Effective management of financial transactions
• Vendor Data privacy, security, and authenticity
• Strengths Evaluations
• Good relationship building between the Government & Vendors
• Right vendor for the right job
• Transparent vendor selection
• Compliance and Regulations check

Without having accurate data records of vendors and suppliers, it becomes difficult to select the right vendor for the right task. Moreover, payment tracking and financial management become difficult. Thus, having accurate information about the vendor is essential for doing business with the government.

Find your Vendor Number Online | Step-by-Step Guide 2025

After landing on the official web portal, you can easily find your vendor number by providing the required details to the system. For the Vendors and suppliers, it is necessary to know their Vendor number and the information stored against that vendor number in the online system. In order to check your vendor number and relayed information, you need to follow the simple steps explained in the guide below:

1^st Step: Proceed to the official web portal

• Open your web browser on the laptop or smartphone and visit the PIFRA official website by entering its web address

2^nd Step: Go to the Vendor Information Section

• After landing on the portal’s home page, look for the “Services” section on the dashboard.
• Proceed to the services section to further look for the “vendor information” section.

3^rd Step: Proceed to Vendor Search Bar

• In this section, look for the Vendor search section labeled “Vendor Number Inquiry” and proceed further.
• This will open a form where you need to enter the required details.

4^th Step: Enter Necessary Details

• Enter all the required details in the form. Generally following details are required to be entered:
  • Your CNIC
  • NTN
  • E-Mail Address
  • Phone number

5^th Step: Form Submission

• Once you have entered the required information, you can submit the form by clicking on the ‘submit’ button.
• The system will process your request if you have entered the correct details

6^th Step: Get your Vendor Number

• After your request is processed, the system will display your ‘Vendor Number.’
• Print or save the vendor number with you for future use and as a reference.

Common Problems in Searching Vendor Number

Wrong Information: 

If you enter inaccurate information, you won’t be able to find the Vendor Number.

Solution

Double-check all the required information and then enter. Cross-check the same before submission.

Portal Access Issue:

Sometimes, you are unable to access the PIFRA website. This could be due to the internet issue at your end. Sometimes, the portal can be down due to system maintenance or upgradation, but this seldom happens.

Solution

1. Ensure internet connectivity on your phone or laptop before proceeding to the PIFRA website.
2.  If the portal is not accessible despite having an active internet connection, you can try again after some time. There may be technical issues or maintenance activity on the PIFRA web server.
3. If the problem persists, try a different web browser and also clear your system cache memory.
4. If the PIFRA portal is still not accessible to you despite all efforts, you need to contact PIFRA support.

PIFRA has not only enabled the officials to check information of the vendors online, but also the vendors can check their Vendor number by providing necessary information according to the procedure explained in this article.

Vendor Verification Online | PIFRA Guide 2025

In this tutorial, we will guide you through the vendor verification process online via the PIFRA official web portal. Vendors can also verify their information and status using their Vendor Number.

Step 1: Open Browser

Enable internet access and open a web browser on your laptop or smartphone.

Step 2: Visit the official website

• Proceed to the official website by typing www.fabs.gov.pk
• Further, proceed to the Vendor Info section.

Step 3:  Enter Vendor Number & Government Code

• You need to enter your vendor number in the required field.
• Input the relevant code in the government field. 

The Following are the various codes against the different governments:

Step 4: Search for the Vendor information

• Once you have entered the required information, you can click on the search.
• You will get all the information against the vendor number.

Step 5: Note down the Vendor information

• Once you have all the information about the vendor, you can also save or print the information to show the verification proof.

Thus, you can verify the details of a vendor against the vendor number through simple and easy steps as explained above. 

Apply for Vendor Number | Online Registration Application 2025

As a vendor, if you want to work with the government, you need to apply for a vendor number. Once you have a vendor number issued by AGPR, you are eligible to do business and get contracts from government departments.

In this tutorial, we will guide you through the vendor number registration process online via the AGPR web portal.

Step 1: Browse the official AGPR website

Visit AGPR’s official website through your laptop or smartphone browser.

Step 2: Look for the Vendor Registration Section

Go to the Vendor Registration section. It is under the services section.

Step 3: Vendor Registration form download

After finding the download link, download the registration form and fill it out.

Step 4: Complete Required Information  

Complete the application form with the correct details. Usually, the following information is required:

• Business Name
• Address
• CNIC
• NTN
• E-mail address
• Bank Account information
• Phone Number
• Contact Information (Email, Phone Number)

Step 5: Form Submission

Once complete information is filled in the registration form, you need to submit it.

Submit Online:

The filled Vendor Registration Application form is to be uploaded to the AGPR web portal.

Submit through E-Mail:

The complete form can be sent to AGPR through email.

 Manual Submission:

The printed hard copy of the completed form can be physically submitted either through courier, post, or by personally visiting the office.

Step 6: Approval after Verification

• After application submission, it will be subject to verification by AGPR.
• Once the verification is complete, you will get an Approval confirmation email.
• After approval, the vendor number will be allotted and sent through email or courier.

Frequently Asked Questions:

Conclusive Summary

Vendor information accuracy plays a vital role in the whole supply chain of the government. Without proper management of the vendors’ information records, the ongoing government projects will be affected. All processes of procurement, vendor selection, supply chain, logistics, payments, and delivery will be delayed without having a centralized online vendor information system (VIS). This system, integrated with AGPR and PIFRA, has enabled government officials to manage, select, and pay the vendors in an effective and fast manner. On the other hand, the vendors can also check real-time tracking of their information, payment terms, and transactions. This transparent system builds good relations between the government with reliable vendors.